I am delighted to share that I am currently working with a great organisation in Cork City to help recruit a facilities administrator to join their lovely team.
Hours: 40 hours per week - Based on an advanced rota between hours of 7am-7pm
What will the role entail?
- Warmly greet and welcome all visitors upon arrival, ensuring a courteous and professional first impression.
- Promptly and professionally address tenant inquiries and concerns, fostering positive relationships with all stakeholders.
- Adhere to security protocols by accurately recording details of guests, suppliers, contractors, and other visitors.
- Issue visitor passes and employee identification cards in accordance with company procedures.
- Assist in upholding health and safety standards by supporting administrative tasks and promoting safe working practices.
- Ensure compliance with procedural requirements related to workplace safety and security.
- Coordinate contractor agreements, oversee equipment servicing, and manage related reports and remedial actions.
- Maintain accurate and up-to-date property files and tenant records.
- Assist with financial administration tasks, including verifying and issuing purchase orders.
- Administer third-party contractor agreements, ensuring all documentation is current and compliant.
- Order office supplies and commonly used items to maintain adequate stock levels.
- Perform general administrative duties such as archiving, filing, and document management.
- Complete necessary reports, including incident and daily activity reports, as required.
What are we looking for?
- 2-3 years' minimum experience as a Front of House Receptionist. Facilities Administration is an advantage.
- Ability to multi-task and coordinate different projects simultaneously.
- Self-motivated and proven ability to work well under pressure.
- Good knowledge of Microsoft Office/Excel.
- Strong problem-solving ability.
- Positive attitude and good work ethic.
- An exceptional level of professionalism is essential.
