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Compliance and Company Secretary Administrator

Job Seekers Singapore Compliance Financial Services - Asset Management

Job Summary

  • Singapore
  • Permanent
  • BBBH766386
  • Sep 15, 2020
  • Competitive
Job Description

Looking for a compliance and company secretary for a growing and successful family office based in Singapore with a range of private equity, debt and real estate investments.

Compliance and Company Secretary Administrator

  • The role offers attractive salary package, opportunity to work with a well-established family office and develop your skills in a compliance and company secretarial role.
  • My client is a growing and successful family office based in Singapore with a range of private equity, debt and real estate investments made directly and through funds. This role will involve providing compliance and company secretarial support to the family office in multiple jurisdictions. The role may involve some travel.

Job Description

Duties include a variety of responsibilities related to compliance (FATCA/CRS/KYC/AML), company secretarial and general corporate administration. Details as below:

  • Compliance
    • Process investee and bank Know Your Customer ("KYC") requests relating entities and ultimate beneficial owners
    • Process regulated service providers Anti-Money Laundering ("AML") information and compliance requests
    • Process US FATCA and European CRS requests for investment entities and ultimate beneficial owners
    • Prepare Economic Substance ("ES") determinations and filings in relevant jurisdictions for relevant entities
    • Review and prepare information disclosure filings for entities and liaise with external service providers when required
  • Company Secretarial
    • Prepare standard corporate resolutions for entities based in various jurisdictions
    • Manage the execution process for members and directors' resolutions in writing for transaction documentation
    • Maintain corporate actions files for statutory compliance
    • Liaise with Singapore, Hong Kong, Bermuda and BVI agents and/or company secretarial services providers
    • Act as the company secretary for holding entities
    • Prepare and submit ACRA filings for Singapore entities
  • General administration
    • Liaise with outsource providers of corporate reporting and general administrative services
    • Maintain a complete, up-to-date record of all transaction documents related to investments
    • Ensure secure and complete filing of all hard copy documentation where originals are required
    • Ensure annual filing requirements are met for holding entities
    • Oversee preparation of the quarterly "Asset Register"
    • General documentation and process support during investment and sale transactions
    • Work closely with the accounting and banking administration team

The Successful Applicant

As a successful applicant, you would have the following Skills & Qualifications:

  • 10 to 12 years of compliance and corporate secretarial background. Qualified company secretary preferably with more than 10 years of practical company secretarial experience
  • Alternatively, a legal background and work experience in a family office or investment function
  • Experience of using small entity company secretarial and other reporting packages
  • Knowledge of general corporate administration matters
  • Familiarity with bank and other regulated entities KYC/AML requests
  • Familiarity with reporting for US FATCA and European CRS
  • Some experience of private investment transactions and documentation
  • Resourceful, proactive and self-starter due to the lean structure
  • Demonstrates initiative in solving problems and keeping complex transactions on track
  • Able to work without close supervision
  • Skilled in explaining complex and detailed compliance matters to non-experts
  • Flexibility to learn and work with other jurisdictions' rules and regulations
  • Knowledge of one or more Asian languages would be an advantage
  • A team player comfortable working with senior board directors, entrepreneurs and owners
  • Discreet and used to handling highly confidential information
  • Knowledge of mandarin will be advantageous

Why Should You Apply?

  • Opportunity to work in a dynamic compliance and company secretarial role for a family office
  • Top industry pay, great benefits, reasonable hours

If you're interested in this role, please send your updated CV (word format) to for a confidential discussion.

Referrals are greatly appreciated.

Morgan McKinley Pte Ltd

EA Licence No: 11C5502

Registration No: R1770166

Registration Name: Suhani Malhotra

Consultant Details

Consultant Details

Suhani Malhotra
Suhani Malhotra
  • Senior Consultant
  • +65 6818 3174