Join a leading global technology and real estate company as a General Affairs Specialist, combining executive assistance with office operations management to ensure smooth daily activities and strong leadership support. In this role, you will enable senior leaders to remain focused on strategic initiatives while keeping the office environment efficient, compliant, and employee-friendly. This position offers the opportunity to work closely with cross-border teams, contribute to impactful projects, and gain valuable experience in a dynamic, multinational environment.
Key Responsibilities
- Provide full executive support to two senior leaders, including schedule coordination, meeting arrangements, and communication management.
- Coordinate leadership meetings, visitor logistics, and expense submissions using internal systems.
- Oversee daily office operations, such as supplies, equipment maintenance, vendor coordination, and facilities support.
- Manage business contracts, KYC procedures, and document execution using digital tools and company seal workflows.
- Handle onsite needs including call management, guest reception, postal handling, and office layout planning or moves.
- Ensure compliance with safety standards, including fire-prevention, disaster-preparedness, and building requirements.
- Support employee onboarding and offboarding, and coordinate internal events to strengthen engagement and team culture.
Required Skills and Qualifications
Experience:
- Minimum 5 years in executive assistance, team support, or general administration.
- Experience working in a small or lean organizational environment.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint) and business document handling.
Soft Skills:
- Highly organized, proactive, and able to work independently.
- Strong interpersonal and communication skills.
- Adaptable, sociable, and eager to learn new tools and processes.
- Able to handle confidential information with discretion.
Language Requirements:
- Japanese: Fluent.
- English: Intermediate to Business level (written and spoken).
Preferred Skills & Qualifications
- Experience supporting senior leaders in a cross-cultural or multinational environment.
- Familiarity with digital workflow tools such as DocuSign, Concur, TOKIUM.
- Strong professionalism when handling sensitive information.
About the Company
Our client is a global leader in technology and real estate, known for innovation, operational excellence, and a collaborative culture. Operating across multiple countries, the company empowers teams through modern systems, efficient office environments, and strong cross-border communication. Employees benefit from working closely with senior leadership, gaining exposure to high-level decision-making and contributing to meaningful company operations.
Why You'll Love Working Here
- Close collaboration with senior leaders and global teams, offering international exposure.
- Supportive, team-oriented culture that values open communication and collaboration.
- Opportunities to work on impactful projects that influence company success.
- Professional growth through skills development and a dynamic, fast-paced workplace.
Don't Miss Out - Apply Now!
