A global executive forum is hiring a Meetings Manager in Tokyo to plan and execute high-level events for its expanding network of entrepreneurs. You will manage strategic gatherings such as Presidents Meetings, Leadership Summits, and Council events, ensuring flawless delivery, budget accuracy, and an exceptional experience for attendees. This role combines event strategy, vendor negotiation, and cross-border coordination in a fast-paced, purpose-driven environment.
Key Responsibilities
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Lead execution of major regional events including Presidents Meetings and Summits
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Align with regional Directors and Member Leaders on event strategy, timing, and contributions
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Oversee event budgets, hotel contracts, and financial reconciliation
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Coordinate with hotels on venue setup, catering, audio/visual, and room blocks
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Organize off-site events, transport, and optional tours as required
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Manage attendee registration, reporting, and stakeholder communication
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Promote events internally via newsletters, websites, staff calls, and regional marketing
Required Skills and Qualifications
Language Proficiency:
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Japanese: Native level
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English: Fluent
Education:
Experience:
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Minimum 5 years in event planning and program execution
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Proven record working in global/international environments
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Strong skills in contract management, budgeting, and CRM tools
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Familiarity with survey tools, data analysis, and web content editing
Preferred Skills & Qualifications
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Certified Meeting Planner (CMP) designation or project management training
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Willingness to travel up to 8 times a year for events, site visits, or team meetings
About the Company
Our client operates a global peer-to-peer forum for entrepreneurs, creating a trusted space to discuss business and life's challenges. Their platform provides access to world-class executive education, structured mentorship, and confidential support across a diverse, international network. The company emphasizes integrity, shared learning, and leadership development at every stage of your career.
Why You'll Love Working Here
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Be part of a mission-driven global community of entrepreneurs
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Access to world-class leadership education and mentorship programs
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Opportunities for structured learning and career growth
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Join a culture built on confidentiality, peer support, and purpose
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Plan and participate in impactful events with global visibility
Don't Miss Out - Apply Now!
