A prestigious international law firm is seeking a detail-oriented and proactive Legal Secretary to join its Tokyo office. In this role, you will deliver high-level secretarial and administrative support across teams, ensuring operational efficiency and brand consistency. This is a unique opportunity to work in a bilingual, international environment, supporting legal professionals on client matters, internal coordination, and service excellence.
Key Responsibilities
- Create and format legal documents, presentations, and pitches using Microsoft Office
- Manage scheduling, email coordination, travel bookings, expense processing, and event support
- Maintain and update systems such as document management platforms and client databases
- Assist in matter management, including file opening, billing support, and fee reporting
- Collaborate with the Secretarial Services Team to drive efficiency and service improvements
Required Skills and Qualifications
Experience:
- 3-5 years of experience in a law firm or professional services environment
- Familiarity with legal processes and administrative operations in a global firm
Technical Skills:
- High proficiency in Microsoft Office
- Ability to manage confidential information with accuracy and professionalism
Soft Skills:
- Strong organizational and multitasking abilities
- Excellent interpersonal, communication, and cross-team coordination skills
Language Requirements
- Japanese: Native level
- English: Business level (TOEIC 800+ or equivalent)
Preferred Skills & Qualifications
- Experience supporting multiple stakeholders or in a team-based secretary pool
- Understanding of legal terminology, billing cycles, and law firm operations
- Background in international or bilingual business settings
About the Company
Our client is a globally recognized international law firm, known for its elite legal services, collaborative work culture, and consistent presence in the world's major financial centers. The Tokyo office operates at the intersection of global client service and local expertise, offering a dynamic environment for professionals seeking challenge and growth.
Why You'll Love Working Here
- Global team with diverse, cross-border collaboration
- Supportive and inclusive team culture
- Exposure to high-profile clients and international legal matters
- Professional development and clear growth opportunities
- Competitive salary, modern office environment, and engaging responsibilities
Don't Miss Out - Apply Now!
