Join a global renewable energy and infrastructure investment organization as an Office Assistant supporting the daily operations of a growing Tokyo office. In this role, you will manage administrative tasks, coordinate with vendors, support internal events, and assist senior management. This position offers strong international exposure and the opportunity to contribute to a purpose-driven organization expanding its footprint in Japan.
Key Responsibilities
- Provide administrative support including documentation, filing, scheduling, and data handling.
- Maintain office facilities, common areas, and coordinate with external vendors to ensure smooth operations.
- Manage guest reception, meeting room setup, access control, and security coordination.
- Support internal events, meetings, employee travel arrangements, and logistics planning.
- Assist senior management and handle onboarding and offboarding procedures for employees.
Required Skills and Qualifications
Experience:
- Minimum 2 years of administrative or office coordination experience.
- Strong proficiency in MS Office applications (Word, Excel, PowerPoint).
- Experience working in fast-paced environments with multitasking responsibilities.
Soft Skills:
- Service-oriented communication style with professional composure.
- Ability to multitask and manage competing priorities effectively.
- Proactive mindset with strong interpersonal and problem-solving skills.
Language Requirements:
- Japanese: Business level
- English: Fluent
Preferred Skills & Qualifications
- Experience in multinational or corporate environments.
- Strong organizational and time-management abilities.
- Service-oriented mindset with proactive problem-solving abilities.
About the Company
Our client is a global organization in the renewable energy and infrastructure investment sector, managing large-scale international projects and maintaining a diverse, multinational workforce. Their Tokyo office is steadily expanding, offering a professional environment with significant international exposure.
Why You'll Love Working Here
- Work in a mission-driven global company contributing to renewable energy and sustainability.
- Gain exposure to international operations, cross-border communication, and senior management workflows.
- Opportunity for long-term career growth within a stable, expanding organization.
- Professional, multicultural environment with global collaboration opportunities.
- Ideal role for individuals seeking administrative career development in an international setting.
Don't Miss Out - Apply Now!
