Join a global insurance organization as a Legal Secretary / Operations Specialist, supporting corporate governance and legal operations at a strategic level.
This role plays a key part in enhancing board-level processes, regulatory compliance, and operational efficiency, working closely with senior stakeholders. You will contribute to governance excellence while driving process improvements and LegalTech initiatives in a dynamic international environment.
Key Responsibilities
- Support board and committee operations, including agenda preparation and minute-taking.
- Coordinate schedules and communications with executives and key stakeholders.
- Manage legal documentation and cloud-based document systems with proper access control.
- Oversee company seal processes and governance-related procedures.
- Drive Legal Operations initiatives, including process optimization and cost management.
- Ensure regulatory compliance, statutory filings, and audit readiness.
- Manage external vendors and law firms, including contract negotiation and performance oversight.
- Support implementation of LegalTech tools and data security initiatives.
Required Skills and Qualifications
Experience:
- Experience in corporate functions, legal operations, or administrative roles.
- Experience supporting governance processes such as board or committee operations is preferred.
- Experience working in multinational or matrix organizations is a plus.
Soft Skills:
- Strong multitasking and time management skills in a fast-paced environment.
- High attention to detail and ability to manage multiple stakeholders effectively.
- Proactive mindset with the ability to drive process improvements.
- Strong communication skills in both Japanese and English.
Language Requirements:
- Japanese: Native level
- English: Business level
Preferred Skills & Qualifications
- Experience in vendor management and contract negotiation
- Familiarity with LegalTech tools and digital transformation initiatives
- Experience with SharePoint or document management systems
About the Company
Our client is a well-established global insurance company with a strong presence in Japan. The organization is focused on strengthening governance frameworks and improving operational efficiency across legal and corporate functions.
Why You'll Love Working Here
- Flexible working environment with hybrid work and flextime
- Exposure to board-level governance and executive decision-making
- Opportunity to be involved in Legal Operations transformation and digital initiatives
- Stable organization offering long-term career growth and strong benefits
- Collaborative and international workplace culture
Don't Miss Out - Apply Now!
