Are you an experienced HR Business Partner (HRBP) with expertise in Japanese labor law, payroll, and HR operations, and fluency in both Japanese and Mandarin Chinese?
Join a leading global renewable energy and solar technology company and play an important role in supporting its expanding business operations in Japan.
As an HRBP, you will manage a broad range of human resources activities, including employee lifecycle management, payroll administration, labor relations, social insurance, HR compliance, and performance management.
You will work closely with local business teams and global headquarters to ensure that HR policies, procedures, and employee services are effectively implemented in Japan while remaining compliant with Japanese labor regulations.
This opportunity is ideal for an HR professional who enjoys combining hands-on HR operations with cross-border collaboration and process improvement.
Based in Tokyo, you will have the opportunity to contribute to the growth of a global clean energy organization while developing your career in HR business partnering, labor management, and international HR operations.
Key Responsibilities
- Employee Lifecycle Management: Manage end-to-end HR processes, including onboarding, internal transfers, employee mobility, leave administration, offboarding, employee relations, and associated personnel procedures.
- HR Administration & Employee Records: Coordinate mandatory annual employee health examinations, maintain HR databases, and ensure personnel records are accurate, complete, secure, and regularly updated.
- Payroll & Labor Administration: Handle daily HR and labor-related activities, including attendance management, overtime tracking, payroll-related administration, social insurance, employee benefits, and welfare pension procedures.
- Japanese Payroll & Tax Coordination: Support monthly payroll calculations and year-end tax adjustments (Nenmatsu Chōsei), ensuring accurate processing and timely coordination with external payroll providers.
- Payroll Vendor Management: Act as the primary contact for external payroll service providers, managing daily communication, resolving operational issues, and monitoring payroll workflows.
- Performance Management: Support the annual performance evaluation cycle, including schedule management, process coordination, stakeholder communication, and follow-up activities.
- HR Policy Development & Process Improvement: Assist in implementing, maintaining, and improving HR policies, employee handbooks, and standardized HR procedures to enhance operational efficiency.
- Japanese Labor Law Compliance: Ensure HR operations comply with Japanese labor legislation, social insurance requirements, statutory reporting obligations, and internal company policies.
- HR Risk Management: Proactively identify compliance risks, resolve HR operational issues, and recommend improvements to strengthen internal controls and HR service quality.
- Global HR Business Partnering: Collaborate with headquarters HR teams and local stakeholders in Japan to address employee and business needs and continuously improve regional HR operations.
Required Skills and Qualifications
Experience:
- 3-5 years of hands-on HR experience in Japan, particularly in HR operations, labor relations, personnel administration, or HR business partnering.
- Professional experience working in a multinational corporation, foreign-owned company, or international business environment.
- Strong practical knowledge of Japanese labor laws, employment regulations, personnel systems, and HR compliance requirements.
- Hands-on experience managing or supporting payroll operations, social insurance, welfare pension (Kōsei Nenkin), year-end tax adjustments (Nenmatsu Chōsei), and employee benefits administration.
- Experience managing employee lifecycle processes, including onboarding, transfers, leave administration, and offboarding.
- Ability to coordinate with external payroll providers and internal stakeholders on HR operational matters.
- Bachelor's degree or equivalent educational qualification.
- Valid authorization to work in Japan.
Soft Skills:
- Excellent attention to detail, with a strong sense of responsibility and commitment to accuracy in HR administration.
- Strong understanding of confidentiality, professional ethics, and the importance of protecting sensitive employee information.
- Proactive problem-solving skills, with the ability to identify operational inefficiencies and recommend practical improvements.
- Strong communication and stakeholder management abilities when working with employees, management, and international HR teams.
- Ability to manage multiple HR responsibilities, prioritize tasks, and meet statutory and operational deadlines.
- Adaptability and resilience in a multicultural, fast-paced, and evolving business environment.
- Collaborative mindset with the confidence to work independently and take ownership of HR processes.
- Strong compliance awareness and commitment to maintaining accurate, consistent HR practices.
Language Requirements:
- Japanese: Fluent or Business level - essential for employee relations, labor administration, communication with local stakeholders, and handling Japanese HR documentation.
- Mandarin Chinese: Fluent or Business level - required for communication and collaboration with headquarters and cross-border HR teams.
- English: Basic level - sufficient for routine communication in an international business environment.
Preferred Skills & Qualifications
- Previous experience as an HR Business Partner (HRBP), HR Generalist, HR Operations Specialist, or Labor Relations Specialist in Japan.
- Experience supporting HR operations within the renewable energy, solar technology, manufacturing, or industrial sectors.
- Familiarity with HR processes and communication practices in Japanese-Chinese bilingual business environments.
- Experience coordinating payroll operations with external vendors or outsourced payroll service providers.
- Knowledge of Japanese social insurance procedures, statutory HR reporting, labor compliance, and employee benefits administration.
- Experience supporting annual performance management cycles and employee evaluation processes.
- Involvement in HR policy implementation, employee handbook updates, HR process standardization, or operational improvement initiatives.
- Experience collaborating with regional or global headquarters on HR policies, employee matters, and operational reporting.
About the Company
Our client is a global renewable energy technology company and a leading provider of solar photovoltaic (PV) manufacturing and clean energy solutions.
Operating across more than 190 countries, the organization supports the global transition toward sustainable energy through solar technologies used in utility-scale energy projects, commercial installations, and residential applications.
With an extensive international presence and a multicultural workforce, the company continues to expand its operations across the Asia-Pacific region.
The organization combines technological innovation with a commitment to clean energy adoption, renewable power generation, and corporate sustainability.
Joining this company provides an opportunity to contribute to the development of sustainable energy solutions while supporting the people and HR operations behind its international business growth.
Why You'll Love Working Here
- Competitive Compensation: Annual salary of ¥5.5M-¥8M, offering an opportunity to develop your career in HR business partnering and international HR operations.
- Global Business Exposure: Work within an international organization operating in more than 190 countries, collaborating with headquarters and regional HR teams.
- Japanese & Mandarin Bilingual Environment: Apply your Japanese and Mandarin Chinese language skills in meaningful cross-border HR communication and stakeholder management.
- Career Development in HR: Strengthen your expertise in HRBP, Japanese labor relations, payroll, social insurance, employee lifecycle management, and HR compliance.
- Cross-Functional Collaboration: Partner with local management, employees, external payroll providers, and international HR colleagues on a wide range of HR initiatives.
- Opportunity to Improve HR Operations: Contribute to HR process optimization, policy implementation, and operational standardization as the business develops.
- Dynamic International Environment: Gain experience supporting a multicultural workforce within a growing global renewable energy organization.
- Meaningful Industry Impact: Support a company contributing to the worldwide adoption of solar power, renewable energy, and sustainable technologies.
Don't Miss Out - Apply Now!
