Executive Assistant - Global Financial Services
12-Month Contract | Sydney CBD | 5 Days Onsite
We are partnering with a leading global organisation within financial services to recruit an experienced Executive Assistant to support a senior leadership team within a high-performing, fast-paced environment.
This is a dynamic and highly visible role, suited to a proactive, detail-oriented professional who thrives on managing competing priorities, engaging with senior stakeholders, and keeping operations running seamlessly.
The Opportunity
As an Executive Assistant, you will provide high-level, confidential administrative support to senior executives and their broader team. You will play a key role in driving team productivity through effective planning, coordination, and communication across a global stakeholder group.
Key Responsibilities
- Extensive and complex calendar management across multiple senior stakeholders
- Coordinating meetings, room bookings, and catering requirements
- Managing logistics for internal initiatives and high-profile client events
- Supporting planning and coordination for international senior visitors
- Preparing presentations, reports, and executive correspondence
- Screening calls and managing incoming communications efficiently
- Organising domestic and international travel, including itineraries and bookings
- Processing expenses and travel claims in line with company policy
- Recording, transcribing, and distributing meeting minutes
- Maintaining filing systems (electronic and hard copy)
- Supporting broader administrative and operational tasks as required
About You
- Proven experience in a similar Executive Assistant role supporting senior leaders
- Exceptional organisational skills with the ability to manage multiple priorities
- Strong experience with complex calendar and inbox management
- Confident communicator with excellent written and verbal English skills
- High attention to detail and a strong sense of ownership
- Positive, proactive, and adaptable approach
- Strong Microsoft Office skills (Word, Excel, PowerPoint)
- Experience within financial services or investment banking is highly regarded
- Ability to handle confidential information with discretion
- Flexible and responsive to changing business needs
